Like most other industries, we have been affected by the pandemic. For our business, the multi-nationals were the first to cancel and postpone events and then the lockdown arrived. What we knew as our normality has paused, for the time being. This, of course, has led to the cessation of face-to-face events and the move to virtual events.
The growth of video conferencing, such as Zoom once seen as an essential component of the business world is now a social tool for gatherings to occur virtually with family and friends.
With our years of experience in the events industry, we want to share with you some tips to help you make the best of your home set up.
6 Video Conferencing Tips
- Testing, Two One Two
Check your equipment, your camera, your computer, your microphone, and your internet speed. Test your settings before your next video conference starts – test your audio and microphone. You don’t want to keep people waiting while you make changes / adjust your equipment. You can use your built-in webcam (clean the lens) and microphone but don’t sit too far from the computer hoping the built-in mic will pick you up, it will create an echo. Instead get a decent external webcam, mic, and headphones. Most video conferencing software will allow you to test your audio and video settings before you go live.
2. The Background
Ideally, try and have a dedicated space that’s neat so you can sit down anytime if you’re called into a meeting suddenly. If you’re not a fan of Marie Kondo opt for a virtual background instead of the messy room. Zoom has a variety of stock images and videos to choose from in the video settings and select – virtual background.
Lighting is important, now is not the time for backlighting. If you’re in a room with a window, face the window. No window? Find a light to put in front of you, a table lamp or a ring light. Avoiding sitting under bright light, the shadows on your face will make you look tired. Avoid sitting with a strong light behind you such as a window this will effect the camera exposure and put your face in the dark.
4. Camera Position
Make sure your camera is at eye level or slightly above it but not high enough to see those roots growing out! No one wants an unflattering angle when on a video call. Look into the camera lens when talking is the equivalent of looking into the person’s eyes. Practice doing so until you’re comfortable with it. If you’re looking at yourself on your screen it can be distracting for others watching, you.
If you’re not talking your mic should be muted. Ambient or background noise can often get in the way of clear communication. The meeting host can mute everyone on the call at once. If you’re hearing an echo echo echo on the call means someone needs to be muted. Remember to check your microphone settings before you begin speaking nothing worse than delivering a report that no one heard.
Learn how to use your video conferencing software; Zoom, especially any parts that you will need to use e.g. sharing your desktop, video or PowerPoint presentation, no one wants to be watching you trying to figure out how to do this while you are live.
As the situation around us changes day-to-day, now’s the time to remain positive, to think ahead and plan for future events later in the year and early 2021.
We are available to help you with virtual events until we can all get back on track.